Moving offices can be a challenging experience, whether you’re upgrading to a bigger location or downsizing to a smaller space. There are so many things to think about - from keeping track of office furniture and equipment, designing the new space, ensuring the utilities are activated, and installing all of the essential business services to get settled in. Fortunately, if you have a business Voice over Internet Protocol (VoIP) service, you have one less thing to worry about.
When compared to traditional legacy phone systems, VoIP makes office moves a lot more simple and more convenient. There are no physical phone lines to disconnect and transfer, and all the changes that are required can be done in a few steps by simply using the internet. This minimizes the financial and operational risks that are associated with relocation.
Take a look at some more ways that your business VoIP phone system can take the stress out of changing office locations:
Moving outside your telephone exchange area can be a problem, as you may not be able to retain your current phone number. This can be a huge headache, especially if you’ve had your number for years and have published it on different materials (such as on print ads, calling cards, or your website, to name a few). After all, your phone number is part of your business identity! With VoIP, this doesn’t have to be the case. Many service providers let you take your current number with you and transfer it to their service, otherwise known as number porting.
Business VoIP lets you make the switch seamlessly so that you don’t have to worry about losing your contacts or loyal customers due to a phone number change. And the best part is that many providers offer number porting for free or at a minimal cost.
Another risk of changing office locations is that some of your employees may find it difficult to adjust to the move and may opt to resign instead of choosing for a longer commute or new office space. Such concerns can be eased with the flexibility that VoIP offers.
With mobility features such as mobile apps, find me/follow me, voicemail-to-email, and video conferencing, telecommuting can be an excellent alternative to offer to any hesitant employees. They don’t have to be physically present in your new office in order to get work done. As long as they have a good internet connection, they will be able to use your business VoIP phone system and continue to communicate and collaborate with colleagues and clients.
Waste no time waiting for office technicians
Businesses cannot afford any downtime, especially due to a non-functional phone system. If you have a traditional phone system, you’re waiting for phone technicians to come to your new site and physically migrate your phone lines (which takes anywhere from a day to a week for traditional phone systems). During this time, your customers may grow impatient waiting for you and take their business to your competitors. You can avoid the consequences of this time-consuming process by getting a VoIP phone service.
Many phone systems are pre-programmed for plug and play installation. This means you simply plug your IP phone to your network and start making and receiving calls. You can get up and running in no time, and dive back into business in minutes.
Moving to a new office is a big (and often new) step for any business. Make this experience more pleasant and practical by getting a business VoIP phone system. It's flexible, cost-effective, and user-friendly, which means you can get settled in your new space in no time.