Compare the Best Online Fax Services of 2024

Faxing can be extremely affordable and convenient by using an online fax service rather than a traditional fax machine and paper. Choosing a dedicated online fax line for your business lets you take advantage of IP faxing to send a fax via the internet as opposed to utilizing a phone network and traditional fax equipment. An online faxing service can offer businesses cost savings and is a great alternative for businesses that want to keep faxing capabilities yet switch to a more current technology. Compare the best online fax service providers below.

What is Online Faxing?

Online Faxing is a faxing solution that uses Internet and email to send faxes.

Simply put, online faxing is sending and receiving fax using an internet connection and email address.

Today, many businesses have replaced their plain old telephone system (POTS) with a VoIP solution because VoIP is more affordable and reliable than a traditional phone line. Because VoIP utilizes a business' existing broadband connection in order to transmit calls, businesses can save big on their monthly communication bills. And thus, they can allocate these resources elsewhere in their business.

However, a majority of business still want to keep their fax capabilities. After all, these companies invested in the technology and equipment, so it makes sense that they would like to use it instead of discarding it. So what do these companies do?

A VoIP line can replace a traditional phone line when it comes to fax machines. However, faxes and VoIP use different signals and codes. To put it simply, VoIP signals don't have the right timing when it comes to faxing. Therefore, the fax machine needs an adapter and needs to be configured for VoIP faxing (a T.38 connection). So you can set up your current fax machine to use VoIP faxing with an adaptor, or pay for a very inexpensive monthly service that will allow you to send and receive online faxes via the internet and email.

What is the Difference Between Online Faxing and Regular Faxing?

Although both online faxing, also known as internet faxing, use the Internet to send and receive faxes. Online faxing does not require a fax machine or a dedicated fax line, while regular faxing requires a fax machine, paper, and a telephone line. All you need for online faxing is a device that can access your email or web browser (like a computer or a smartphone) and an Internet connection.

There are also several things you can do with online faxing:

Fax on the Go - Because you can use any device that can access email or a browser, you can send and receive faxes anywhere you are with your mobile device, as long as you can also connect to the Internet.
Fax broadcast - Internet fax lets you send a fax broadcast or fax blast (send a fax to multiple recipients) with just a few clicks.
Simultaneous faxing - With a traditional fax machine, you can only do one thing at a time – even if you have VoIP. Internet fax can receive a fax even when you are in the middle of sending one.
Storage space - Most Internet fax providers allow you to keep your faxes stored. You can also save your documents directly onto your computer. This allows for easy filing – and ensures you'll never be unable to find that document when you need it.
Pay-as-you-go - Most Internet fax providers offer pay-as-you-go service that charges you only a few cents per page sent or received. This is great for those who just need to fax once in a while.
Always on - Your fax machine needs to be on all the time. If the machine breaks, you're out of luck.

With an online fax service, your fax is always on. You will receive your faxes even if your computer is off, regardless of the time of day.

How Do I Choose an Online Faxing Service Provider?

Use VoipReview and compare faxing providers to find your match.

When it comes down to monthly costs, online faxing is more cost-affordable than traditional faxing.

If you would like to switch to online faxing, compare the top online fax providers at VoipReview. These providers will help make sure your fax will be configured properly for VoIP. If you are not yet using VoIP for your regular phone line, you might also want to consider switching your communications system to VoIP.

If you would like to make the switch to online faxing, check out the online fax providers listed above. Most providers offer free trials so that you can learn firsthand how easy it is to send and receive fax over the Internet.

Plus, using an IP network to transmit your faxes is more financially sound if you already have a VoIP phone system because you can consolidate your services into one network. And the option to receive fax via email helps to increase your mobility, too.

How Cheap Online Internet Fax Service Works

When you subscribe to an Internet fax service, the provider will give you your own local or toll-free fax number. Some pay-as-you-go providers don't allocate a permanent number for you, though. You can only use their number for a certain amount of time so you can send and receive a fax.

Faxes are sent and received by email or with a web-based portal that you can access with Firefox or Internet Explorer.

Sending an Online Fax

How it might work:

Attach the fax to an email.
Input the recipient's phone number. (This varies between services)
Click Send.
Smile.

The recipient will receive the document whether or not he has a traditional fax machine or an Internet fax service.

Receiving an Online Fax

Three possible steps.

You get an email.
The email has an attachment.
The attachment is the fax.

You can receive faxes whether the sender uses a traditional fax machine or an online fax service.

Cheap Online Fax Service that Delivers More Value

Even if online faxing is cheap, it is more valuable than traditional faxing. Online fax services allow you to do the following:

Save and file faxed documents: Save faxes directly to your computer, network drive, or email. Have them forever – and easily indexed.
Fax broadcast: Send faxes to multiple recipients at once.
Fax on the go: Access and send faxes from any Internet ready device.
Fax internationally at cheaper rates: Providers offer different international faxing rates that are cheaper than those offered by traditional phone companies.
Never miss a fax: Your "fax machine" is always on – even when you turn off your computer and even when you close the office

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