The 12 Best Online Whiteboard Collaboration Software of 2021

Ayoa is an all-in-one online whiteboard where you can brainstorm ideas, work together and get things done. By seamlessly blending idea generation, task management and team collaboration features, Ayoa goes beyond convention and provides a platform for teams to work together and cultivate knowledge that can be used to drive success.

The perfect remote replacement for an office whiteboard, Ayoa boasts a number of creativity and productivity-boosting features including: sticky notes, lists, freehand annotation, attachments, flowcharts and images.

Ayoa has an extensive template library to help you get started including SWOT analysis, Meeting Agenda, Design Brief, brainstorming canvases and many more.

Whether you’re looking to collaborate in real-time, or present your whiteboard to your team, Ayoa makes sharing and exporting quick and easy. You can easily export your whiteboards as a PNG or JPG image, or share them with your team with the click of a button.

As a complete project management tool, you can also develop areas of your whiteboard using Ayoa’s mind mapping functionality to take your creative thinking to a whole new level and uncover groundbreaking ideas. When you’re ready to action your ideas, easily drag and drop items from your whiteboard into a task board where you can plan, manage and track your tasks from start to finish!

Integrations include: Zoom Video, Google Calendar, Google Drive, Dropbox and Evernote.

Whiteboard Fox is a virtual whiteboard that is easy to use and doesn't require any setup. The only thing users need to do is navigate their browser to whiteboardfox.com. Users are greeted with a blank canvas. However, the blank canvas does have a grid that assists with writing and drawing. The options are easy to understand, and the functionality includes an undo, erase, draw, and navigation buttons. The pictures and text are supporting, and the "Copy All" buttons allow users to easily grab everything on a page and copy it to the clipboard. The list of functions is not as extensive as other competitive products. However, drawing feature feels natural, accurate and responsive. Whiteboard Fox does not give its users anything unique. However, no extensive setup is required, it's easy to share and sharing is quick. Whiteboard Fox is a virtual whiteboard will get the job done.

Sharing the whiteboard and inviting others to participate, or observe, is easy. Users can create unique links every time they start a new whiteboard. Messaging or emailing the link allows guests to select the link and go directly to the whiteboard.

One of the main benefits of using Whiteboard Fox is the fact that the app works in real-time. Guests can see the changes the user makes instantly on their screens. At the most, there may be a two-second delay between what the user writes and what the guest sees.

Whiteboard Fox keeps things simple. When users log in using Facebook, they can save and share their whiteboards in different ways. The program is also tablet-friendly, allowing for easier drawing with a stylus.

This app is launched and runs directly in a web browser. Aww App is a virtual whiteboard that is ideal for people who on-the-go. Accessing it is as easy as going to the awwapp.com webpage. By logging in, users can make their boards private, allowing them to invite others to participate. The free model lets the user access the online whiteboard and the invited participants can add and draw as they please. However, the free version of this app limits the available tools a person can use to the basic ones. Anyone who uses the free version also cannot save their boards beyond a simple image shot. The free version is solid and easy to use. It also comes with the option to upgrade to a paid plan. The benefits of upgrading to a paid plan include having access to more features. There is even the possibility to upgrade to an on-premises custom solution, a good idea for a large-scale team or personal use.

The board has a white background but features a dot grid that assists with lining up of text and drawings.

The undo button makes removing mistakes easy. Pressing the delete button will erase your entire board. The swipe eraser feature lets users remove a specific area by dragging the selection tool. The swipe eraser works just like the eraser that gets used on a physical whiteboard.

The whiteboard is intuitive to use on both mobile and desktop devices. On mobile, it's easy to use a finger to draw and the app is responsive to quick inputs.

As Miro explains, their product is a whiteboard was designed to create the best online user experience. Miro (formerly RealTime Board) moves past its physical limitations of traditional whiteboards and adds in the collaborative ability that using a flexible cloud network would facilitate. Users get to choose from a selection of templates that help them to organize and structure their brainstorming and planning. Now, users can choose to begin with a blank canvas. However, Miro's strength seems to lie in the organizational features that the templates provide, like a Kanban board for project planning and the UX workshop. Miro also lets people free-hand draw, but that isn't the apps real focus.

The post-it notes add-on lets users write down the ideas and comments to assist with collaboration and provide feedback without disturbing the original idea.

Miro is an infinite canvas. It's easy to navigate around the whiteboard using a mouse. Navigation is also easy to use an iPhone and iPad. Different aspect ratios like 16:9 or 4:3 and standard paper sizes may limit the user's scope.

Users can save boards as PDFs, images, downloaded as backups and saved to Google Drive. To reduce the scope, users can add frames and specify certain sizes, like standard iPhone and iPad resolutions.

Ziteboard is another web-based whiteboard that is shareable, has real-time functionality, and a zoomable whiteboard. It's also a whiteboard that loads into any web browser. This whiteboard does not require any setup and users don't need to log in. The boards are shareable with permanent URLS. What makes Ziteboard unique is the fact that users can publish boards to the web and feature them in presentation mode. Presentation mode lets users view the boards without having the ability to collaborate or edit them. The users can sync screens with coworkers to allow them to see what is currently being looked at.

Another unique feature offered by Ziteboard is its shape recognition algorithm and line smoothing algorithm. Anyone drawing a circle or square will notice that Ziteboard recognizes the intended shape and will smooth the edges.

The Google Chrome Extension, Slack integration, and WordPress plugin let users merge the collaboration tools in relation to the other tools they already use.

Ziteboard is also customizable to meet the needs of the team. An API is in development to take advantage of this platform.

Groupboard doesn't require a login, set, and its free. This whiteboard has several features that make it standout. It doesn't just offer a blank canvas. Groupboard uses web browsers to access virtual whiteboards. Groupboard also lets users establish administrative controls to allow users to moderate their white board space, keep the board private, and ban users. This feature allows teams to add a sense of privacy to work created in a collaborative space. It also prevents unwanted viewers from seeing projects. Groupboard also has Designer and Groupworld applications to assist with the collaborative process. To aid communication, there is a built-in chat feature.

The whiteboard is accessible through any web browser and mobile browsers as well. There is also a downloadable app so users won't have to go to a webpage every time they want to use Groupworld.

This whiteboard also has administrative tools that make it easier to keep workspace private, moderated, and save in a way where only authorized people can access it.

With Groupworld, users can upload images to use as a background for the board. It is also possible to share project snapshots or web pages to collaborate within a particular context. This can be done while the users content is on the board.