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Faxing can be affordable through using an Internet Fax or VoIP Faxing service. Choosing a dedicated VoIP fax line for your business lets you take advantage of Internet Protocol to send a fax as opposed to utilizing a phone network like a traditional fax. A VoIP Fax service can offer businesses cost savings and is a great alternative for businesses that want to keep faxing capabilities yet switch to a more current technology.

voice over internet protocol faxing

What is VoIP Faxing?

VoIP Faxing is a faxing solution that uses Voice over Internet Protocol technology.

Simply put, VoIP faxing is sending and receiving fax using a Voice over Internet Protocol (VoIP) connection.

Today, many businesses have replaced their plain old telephone system (POTS) with a VoIP solution because VoIP is more affordable and reliable than a traditional phone line. Because VoIP utilizes a business' existing broadband connection in order to transmit calls, businesses can save big on their monthly communication bills. And thus, they can allocate these resources elsewhere in their business. 

However, a majority of business still want to keep their fax machines and use them with their new VoIP system. After all, these companies invested in the technology and equipment, so it makes sense that they would like to use it instead of discarding it. So what do these companies do?

A VoIP line can replace a traditional phone line when it comes to fax machines. However, faxes and VoIP use different signals and codes. To put it simply, VoIP signals don't have the right timing when it comes to faxing. Therefore, the fax machine needs an adapter and needs to be configured for VoIP faxing (a T.38 connection).

fax and fax technologies

What is the Difference Between VoIP Faxing and Internet Faxing?

Although both VoIP faxing and Internet faxing use the Internet to send and receive faxes, Internet faxing does not require a fax machine or a dedicated fax line. Alternatively, all you need is a device that can access your email or web browser (like a computer or a smartphone) and an Internet connection.

There are also several things you can do with Internet fax that you can't do with VoIP faxing:

  • Fax on the Go - Because you can use any device that can access email or a browser, you can send and receive faxes anywhere you are with your mobile device, as long as you can also connect to the Internet.
  • Fax broadcast - Internet fax lets you send a fax broadcast or fax blast (send a fax to multiple recipients) with just a few clicks.
  • Simultaneous faxing - With a traditional fax machine, you can only do one thing at a time – even if you have VoIP. Internet fax can receive a fax even when you are in the middle of sending one.
  • Storage space - Most Internet fax providers allow you to keep your faxes stored. You can also save your documents directly onto your computer. This allows for easy filing – and ensures you'll never be unable to find that document when you need it.
  • Pay-as-you-go - Most Internet fax providers offer pay-as-you-go service that charges you only a few cents per page sent or received. This is great for those who just need to fax once in a while.
  • Always on - Your fax machine needs to be on all the time. If the machine breaks, you're out of luck.

With Internet faxing, your fax is always on. You will receive your faxes even if your computer is off, regardless of the time of day.

fax machine in office environment

How Do I Choose a Faxing Provider?

Use VoipReview and compare faxing providers to find your match.

When it comes down to monthly costs, VoIP faxing and Internet faxing are both more cost-affordable alternatives when compared to traditional faxing.

If you would like to switch to VoIP faxing, check out our top-rated VoIP providers. These providers will help make sure your fax will be configured properly for VoIP. If you are not yet using VoIP for your regular phone line, you might also want to consider switching your communications system to VoIP.

If you would like to make the switch to Internet faxing, check out the Internet fax providers listed above. Most providers offer free trials so that you can learn firsthand how easy it is to send and receive fax over the Internet.

Plus, using an IP network to transmit your faxes is more financially sound if you already have a VoIP phone system because you can consolidate your services into one network. And the option to receive fax via email helps to increase your mobility, too. 

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